Privacy Policy

This Privacy Notice for interviewoptimizer.com ("we," "us," or "our") explains how and why we may access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

• Visit our website at https://interviewoptimizer.com or any interviewoptimizer.com website that links to this Privacy Notice; and
• Engage with us in other related ways, including through sales, marketing, or events.

If you have any questions or concerns about our privacy practices, please read this Privacy Notice to understand your rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. For further questions, you may contact us at support@interviewoptimizer.com.

SUMMARY OF KEY POINTS

This summary highlights the key points from our Privacy Notice. You can find more details in the relevant sections below:

• What personal information do we process? We process personal information you provide when you visit, use, or navigate our Services. Learn more →

• Do we process any sensitive personal information? Some jurisdictions define certain data as "special" or "sensitive" (e.g., racial or ethnic origins, sexual orientation, religious beliefs). We do not process sensitive personal information.

• Do we collect any information from third parties? We do not collect personal information from third parties.

• How do we process your information? We use your personal information to provide, improve, and administer our Services, communicate with you, ensure security, prevent fraud, and comply with applicable law. Learn more →

• With whom do we share your personal information? We may share information in specific situations with certain third parties. Learn more →

• How do we keep your information safe? We implement organizational and technical measures to protect your personal information, though no system is 100% secure. Learn more →

• What are your rights? Depending on where you reside, applicable privacy laws (including Canada's Personal Information Protection and Electronic Documents Act (PIPEDA)) grant you certain rights regarding your personal information. Learn more →

• How do you exercise your rights? You can submit a data subject access request or contact us directly. Learn more →

For full details, please review the Privacy Notice below.

Table of Contents

1. Summary of Key Points
2. What information do we collect?
3. How do we process your information?
4. What legal bases do we rely on to process your personal information?
5. When and with whom do we share your personal information?
6. Do we use cookies and other tracking technologies?
7. How long do we keep your information?
8. How do we keep your information safe?
9. Do we collect information from minors?
10. What are your privacy rights?
11. Controls for DO-NOT-TRACK features
12. Do United States residents have specific privacy rights?
13. Do residents in other regions have specific rights?
14. Do we make updates to this notice?
15. How can you contact us about this notice?
16. How can you review, update, or delete the data we collect from you?
17. Do we offer artificial intelligence-based products?
18. How do we handle your social logins?

1. What information do we collect?

Personal Information You Disclose to Us

In Short: We collect personal information that you voluntarily provide.

When you register on our Services, request information, participate in activities, or otherwise contact us, we collect personal information that may include:

• Names
• Email addresses
• Job titles
• Contact preferences

Sensitive Information: We do not process sensitive information.

Payment Data: If you make a purchase, we may collect payment data (such as your payment instrument number and security code). All payment processing is handled and stored securely by Stripe. Please refer to Stripe's Privacy Notice for details.

Social Media Login Data: If you register or log in using a social media account (e.g., Facebook, X, etc.), we will collect profile information as permitted by your social media provider. See Section 7. How do we handle your social logins?.

All personal information you provide must be true, complete, and accurate. Please notify us of any changes.

Information Automatically Collected

In Short: Some information is collected automatically when you visit our Services.

We automatically gather data such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, and usage data (e.g., pages viewed, search terms, etc.). This information is used for security, analytics, and to improve our Services.

We also use cookies and similar technologies for these purposes.

2. How do we process your information?

In Short: We use your personal information to provide, improve, and manage our Services, communicate with you, ensure security and fraud prevention, and comply with legal requirements. With your consent, we may also process your information for other purposes.

Some examples include:

• Facilitating account creation and authentication.
• Responding to inquiries and offering customer support.
• Sending administrative and service-related information.
• Fulfilling orders and managing payments.
• Protecting vital interests, such as preventing harm.

3. What legal bases do we rely on to process your personal information?

In Short: We process your personal information only when we have a valid legal basis.

If you are in Canada, we process your information based on:

• Express or Implied Consent: When you provide explicit consent or when consent is inferred by your actions. (You can withdraw your consent at any time.)
• Performance of a Contract: To fulfill our contractual obligations to you.
• Legal Obligations: To comply with laws, regulations, or legal processes.
• Legitimate Interests: Where processing is necessary for our business operations and does not override your rights.
• Vital Interests: In cases where processing is necessary to protect someone's life or safety.

4. When and with whom do we share your personal information?

In Short: We share your information in specific situations with trusted third parties.

For example, we may share your personal information in the following situations:

• Business Transfers: In connection with mergers, acquisitions, or sales of assets.
• Service Providers: With third-party vendors who support our business (under strict confidentiality and contractual obligations).
• Legal Compliance: When required by law or to protect our rights.

We do not sell your personal information to third parties.

5. Do we use cookies and other tracking technologies?

In Short: Yes, we use cookies and similar technologies.

We use cookies, web beacons, and pixels to:

• Maintain the security and functionality of our Services.
• Save your preferences and improve your experience.
• Analyze usage patterns and tailor advertising (in cooperation with third parties).

For more detailed information, please review our Cookie Notice.

Google Analytics: We may use Google Analytics for tracking and analyzing the use of our Services. To opt out, please visit Google's opt-out page.

6. How long do we keep your information?

In Short: We retain your personal information only as long as necessary for the purposes described in this Privacy Notice or as required by law.

We will keep your personal information for as long as your account is active or as needed to fulfill the purposes described herein. When no longer needed, we will delete or anonymize your information, except where retention is required by applicable laws (e.g., for tax or legal purposes).

7. How do we keep your information safe?

In Short: We implement technical and organizational measures to protect your information.

We have established security measures to safeguard your personal information. However, no online transmission or storage is 100% secure. While we strive to protect your data, we cannot guarantee complete security against hackers or other unauthorized access. Use our Services only in secure environments.

8. Do we collect information from minors?

In Short: We do not knowingly collect or market to children under 18.

We do not knowingly collect personal information from anyone under the age of 18. By using our Services, you represent that you are at least 18 years old or that you are the parent or guardian of such a minor and consent to their use of our Services. If we discover we have collected data from a minor, we will take steps to delete it promptly. Please contact us at support@interviewoptimizer.com if you become aware of any such data.

9. What are your privacy rights?

In Short: Depending on your jurisdiction (including Canada), you have rights regarding your personal information.

In Canada, your personal information is protected under PIPEDA and applicable provincial laws. You may have the right to:

• Request access to your personal information.
• Request correction or deletion of inaccurate data.
• Object to or restrict the processing of your personal information.
• Withdraw your consent to the processing of your data (without affecting the lawfulness of past processing).
• Opt out of marketing communications.

If you believe our processing of your personal information violates applicable law, you may lodge a complaint with the appropriate data protection authority (for example, the Office of the Privacy Commissioner of Canada).

10. Controls for DO-NOT-TRACK features

Most web browsers and mobile devices offer a Do-Not-Track ("DNT") setting. Currently, there is no industry-wide standard for DNT, and we do not respond to DNT signals automatically. If a standard is adopted in the future that we must follow, we will update this Privacy Notice accordingly.

11. Do United States residents have specific privacy rights?

In Short: U.S. residents (e.g., those in California, Colorado, etc.) may have rights to access, correct, delete, or limit the use of their personal data. (For detailed categories of data collected and your rights, please refer to our full privacy policy below.)

12. Do residents in other regions have specific rights?

In Short: Yes. Depending on your country, you may have additional privacy rights.

For example:

• Canada: As mentioned above, Canadian residents have rights under PIPEDA and provincial privacy laws, including the right to access, correct, or delete your personal information.
• Australia and New Zealand: Our practices comply with the applicable Privacy Acts in those regions.
• Republic of South Africa: If you are in South Africa, you have the right to access and correct your personal data. (For any complaints, please contact the relevant regulatory bodies.)

13. Do we make updates to this notice?

In Short: Yes, we may update this Privacy Notice periodically.

We may modify this Privacy Notice from time to time. Any material changes will be indicated by an updated "Last Update" date at the top of the notice. We encourage you to review this notice frequently to stay informed about our information practices.

14. How can you contact us about this notice?

If you have questions or concerns about this Privacy Notice, you may contact us by email at: support@interviewoptimizer.com

15. How can you review, update, or delete the data we collect from you?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please contact us at support@interviewoptimizer.com.

16. Do we offer artificial intelligence-based products?

In Short: Yes, we offer AI-powered products and features.

Our Services include tools and features powered by artificial intelligence, machine learning, or similar technologies ("AI Products"). These products use your input and personal information (in accordance with this Privacy Notice and our agreements with third-party AI service providers such as OpenAI and others) to enhance your experience. You must not use these tools in any way that violates the policies of the AI service providers.

17. How do we handle your social logins?

In Short: If you register or log in using a social media account, we may receive certain profile information.

When you use a third-party social media account (like Google) to access our Services, we may obtain profile information such as your name, email address, profile picture, and friends list. We use this information solely for account registration and to enhance your experience on our Services. We are not responsible for the privacy practices of your social media provider, so please review their privacy notice for more details.